Amounts Paid by an Employer Operating a Railway Transport or Shipping Business
Under the Act respecting industrial accidents and occupational diseases, interprovincial or international railway transport or shipping businesses are the only businesses that may be held personally liable for the payment of income replacement indemnities to an employee who is absent from work following an industrial accident; this applies both before and after the Commission des normes, de l'équité, de la santé et de la sécurité du travail (CNESST) makes a decision.
If you are recognized as a railway transport or shipping business operator, the amounts you pay to an employee both before and after the decision of the CNESST that correspond to the income replacement indemnity provided for under the Act generally constitute an income replacement indemnity. As a result, you do not have to report them on the employee's RL-1 slip (see courtesy translation RL-1-T) as they will be reported on the RL-5 slip (see courtesy translation RL-5-T) that the employee receives from the CNESST.
However, the amounts you pay to an employee to compensate for the salary or wages lost as a result of the employee's absence on the day of the accident, or the employee's absence to undergo a medical test at your request, constitute employment income. They must be reported on the employee's RL-1 slip.
Similarly, if you pay an employee more than the income replacement indemnity provided for under the Act, the excess amount constitutes employment income and must be reported on the employee's RL-1 slip. For example, if the CNESST indemnity is $500, and you pay the employee $600, you must report $100 ($600 - $500) on the employee's RL-1 slip.
If an employee repays an excess amount, you are required to file an RL-1 slip. In this way, the employee will be able to claim a deduction with regard to the amounts repaid over the course of the year in his or her income tax return for the year.
However, if an employee repays the income replacement indemnity, you are not required to make any adjustments as the repayment will be reported on the RL-5 slip the employee receives from the CNESST.